| Booth Design & Use
of Space
Booth Design
Standard In-Line Booths
The back wall of the display is limited to 8' in height and a depth
of 4'.� All display fixtures and accessories, (including but not
limited to book racks, instruments and foliage) over 4' in height, not
to exceed 8' maximum, must be confined to that area of the exhibitor's
space which is within 4' of the back line.� Display material in
the remaining 6' of booth space must not exceed 4' in height. Hanging
signs are not permitted.
Multiple Standard Booths
In an exhibit that contains 3 or more linear booths (30 feet or more),
the interior booths are permitted to contain display material over 4'
in height - with a maximum of 8' in height - which must be confined to
that area of the exhibitor's space which is within 6' of the backline
of the booth.� Sufficient "see-through" area must be
provided so as not to block the view of adjacent exhibits.� The
end booths of such an exhibit must conform to the Standard Booth restrictions
of 4' display area from the backline of the booth. Hanging signs are
not permitted.
No exhibit may span an aisle by roofing.� Exposed, unfinished
sides of exhibit backgrounds must be draped to present an attractive
appearance.� If such draping is not ordered, the contractor, with
the approval of the Exhibit Manager, will install it and
charge the exhibitor.
The aisles are the property of all the exhibitors; therefore, each exhibitor
has the responsibility to assure proper flow of traffic through
the entire show.� Do not place your demonstration areas on the aisle line
of your exhibit if you expect many people to congregate at one time.� Leave
space within your own exhibit area to absorb the majority of the crowd.� This
regulation applies even if your exhibit booths are directly
across the aisle from each other.
Island Booths
In island booth units, bordered on four sides by aisles, the full cubic
content of the space may be used; however, all display material is restricted
to 16' in height and sufficient "see-through or walk-through" area
must be provided so as not to block the view of adjacent exhibits.� Models
or to-scale drawings of cubic content exhibits must be submitted in advance
to Exhibit Management for approval to avoid problems during exhibit set-up.� Hanging
signs are permitted but is restricted to the 16' height limit.
Fire Department Regulations
Volative or flammable fluids, substances or materials of any nature
prohibited by city fire regulations or insurance carriers may not be
used in any booth.� Regulations for Tampa Convention Center will
be included in the exhibitor service kit.
Carpeting
The exhibit hall is not carpeted.� Exhibitors are required to
carpet their booths/displays.� Aisles will be carpeted in blue.
Labor/Furniture/ Rental Displays
Freeman has been appointed the general contractor for the meeting.� Forms
for ordering furniture, carpeting, rental displays and labor
will be included in the exhibitor service kit. Labor will be available
based upon advance orders from exhibitors.
Freeman
2200 Consulate Drive
Orlando, FL� 32837
Tel:� 504 731-1208
Fax: 407 859-0181
www.freemanco.com
Utilities/AV Equipment/Photographer/Florist
Electricity, water, drain, air, telephone, audiovisual equipment, photographer,
and floral will be available for rental by exhibitors. Order forms will
be include in the service kit (online)
Service Kits
Exhibitor service kits will be on-line by November 27 at www.freemanco.com
A complete set of forms for ordering the above services will be at this
website.� Exhibitors are urged to take advantage of cost reductions
offered by most contractors for advance orders. Many services cost substantially
more when ordered on-site.�
Shipping Instructions
All freight charges must be PREPAID.
Freeman will handle drayage.� Exhibitors who ship by van, motor
freight or air must send a copy of the bill of lading to Freeman.� The
services provided by Freeman will include receiving crated shipments
at their warehouse and storing up to 30 days; delivery to the exhibitor's
booth; removal, storage and return of empty crates and containers; and
removal of packed shipments from the booth and reloading same on outgoing
carriers.
Freeman will accept material beginning Thursday, March 1, 2007 until
Monday March 26. Freeman will receive advance freight and store it until
set-up Friday, March 30 .�� If freight arrives at the warehouse
after March 26 , a late charge will be assessed to the exhibitor.� Warehouse
freight should be addressed as follows:
Company Name/Booth Number
ABRF 2007
Freeman
10088 General Drive
Orlando, FL 32824
Fax: 407 859-0181
There are significant savings in shipments handled on a straight-time
basis and delivered to the� Tampa Convention Center starting at
8:00 AM on Friday, March 30addressed as follows:
Company Name/Booth Number
ABRF 2007
C/o Freeman
Tampa Convention Center
333 South Franklin Street
Tampa, FL� 33601
Union Regulations
The following guidelines are provided:
Exhibit Installation/Dismantle
Union jurisdictions prevail over all installation and dismantle
of exhibits including signs and the laying of carpet. This does not
apply to the unpacking and placement of your merchandise. You may set
your own display if one (1) person can accomplish the task in less
than 1/2 hour without the use of tools and booth does not exceed ten
feet (10') in any direction.
If your exhibit preparation requires more than 1/2 hour, and or the
use of tools; you must employ union personnel supplied by the Official
Decorating Contractor. One full-time company employee may supervise/work
with the union crew.
Material Handling
Union jurisdictions prevail over the operation of all material handling
equipment; all unloading and reloading; and the handling of empty containers.
An exhibitor may move material that can be carried by hand by one (1)
person in one (1) trip, without the use of dollies, hand truck or other
mechanical material handling equipment.
Gratuities
Tipping is expressly prohibited. This includes
such practices as giving money, merchandise, or other special
consideration for service rendered.� Any attempt to solicit a gratuity by an
employee for any service should be reported immediately to the exhibit
manage and Brede.
Safety
Standing on chairs, tables or other rental furniture is prohibited.� This
furniture is not engineered to support your standing weight. Brede cannot
be responsible for injuries or falls caused by the improper use of this
furniture.� If assistance is required in assembling your booth,
please order labor on the order form and the necessary ladders and tools
will be provided.
Use of Outside Contractor
Exhibitors who plan to have an exhibit service firm (other than the
official contractor) unpack, erect, assemble, dismantle, and pack displays
must notify Exhibit Management in writing, with a copy to Brede by January
31, 2007 , of the name of the service firm, address, and the supervisor(s)
who will be in attendance.� The service firm must notify Exhibit
Management in writing of the names of all full-time employees working
on the show, and must furnish an insurance certificate to Exhibit Management
with a copy to Brede, in the amount of $1,000,000 liability to include
property damage.
Indemnity
The exhibitor assumes entire responsibility and hereby agrees to protect,
indemnify, defend and save the Association of Biomolecular Resource Facilities
, FASEB, the Tampa Convention Center, Freeman Decorating Company and
their officers, employees, and agents, harmless against all claims, losses
and damages to persons or property, governmental charges or fines and
attorney's fees arising out of or caused by Exhibitor's installation,
removal, maintenance, occupancy or use of the exhibiting premises or
a part thereof, excluding such liability caused by the sole negligence
of the parties referred to above.� In addition, the exhibitor
acknowledges that the Association of Biomolecular Resource Facilities,
FASEB, the Tampa Convention Center, and Freeman do not maintain insurance
covering the Exhibitor's property and that it is the sole responsibility
of the Exhibitor to obtain business interruption and property damage
insurance covering such losses by the Exhibitor.
Insurance
Exhibitors are urged to take out a portal-to-portal rider available
at a nominal cost on their own insurance policy protecting them against
loss through theft, fire, damage, etc.
The Association of Biomolecular Resource Facilities is an international
society dedicated to advancing core and research biotechnology laboratories
through research, communication, and education.
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