| Rules & Regulations
for Exhibiting at ABRF 2007
Exhibits must be of an educational character and relevant to the registrants� scientific
and professional interests. ABRF reserves the right, in its sole discretion,
to accept or deny applications for exhibit space and to allocate space
among exhibitors. By applying for exhibit space, an exhibitor agrees
to adhere to all conditions and regulations outlined below. Conformity
with these Rules and Regulations for this Symposium will be monitored
by Exhibit Management.
Each exhibitor is granted nothing more than a terminable license to
exhibit, subject to all the rules herein. If it is decided that an exhibitor
has failed to comply with any rule the license may be terminated and
the exhibit closed without notice. In all interpretations of the Rules
and Regulations, Exhibit Management's decision is final.
Space Assignment
Space assignment will be made on a first-received (time stamped) first-assigned
basis, with priority given to Corporate Benefactors, second priority
to Corporate Patrons. Whenever possible, space will be allotted according
to the exhibitor's choice, but the final arrangements will be determined
by Exhibit Management in a way that produces the most advantageous grouping
of the exhibits. ABRF shall have no liability if the space location assigned
is not as requested.
A 50-word description of products and/or services to be displayed in
your booth must be submitted. This information will be published in the
Meeting Program provided that the application and description is received
no later than December 22, 2006 . If the description is not provided
by the deadline date only the name, address and booth number will be
printed in the Meeting Program. The description must be submitted on-line.
Instructions to key in this information will be included in the exhibit
space confirmation packet.
Corporate Sponsorship Application
Cancellation of Meeting
It is mutually agreed that in the event of cancellation of the ABRF
Symposium due to fire, strikes, government regulations, or causes which
would prevent its scheduled opening or continuance, then and thereupon
this agreement will be terminated and the ABRF shall determine an equitable
basis for the refund of such portion of the exhibit fees as is possible,
after due consideration of expenditures and commitments already made.
Late Applications
Applications received after the December 22, 2006 deadline will be listed
in the Meeting Addendum only.
Installation of Exhibits
Friday, March 30
8:00 AM 4:30 PM
Saturday, March 31
8:00 AM 4:30 PM
Please note: Children under the age of 12 are not permitted in the exhibit
hall during set-up or dismantling of exhibits.
A labor crew will be available on set up day in accordance with advance
orders. Exhibitors are urged to order in advance all services required.
A complete set of service forms will be online. All exhibit material
must be unpacked by 4:30 PM on Saturday, March 31, to permit the removal
of empty crates and cartons from the exhibit area. Any exhibit not unpacked
by this time will be placed in storage and can be returned only after
the exhibits close on the first day of exhibiting, or will be ordered
set up by Exhibit Management and all costs incurred will be charged to
the exhibitor. No refuse, such as empty cartons, may be placed in the
aisles after the final sweeping of the aisles in the exhibit area. Exhibitors
are urged not to litter the floor in the booths or aisles after the cleaning
of the exhibit area since time will not permit a sweeping of booths or
aisles on opening morning.
Crate Storage
Empty crates, boxes and cartons must be removed from the exhibit area
by 4:30 PM Saturday, March 31. These materials should be nested as much
as possible. "Empty" stickers, which must be placed on all
containers to be stored and returned at the close of the exhibit, will
be available at the Exhibitor Service Desk. Containers or skids without
the "Empty" stickers will be considered refuse and disposed
of. Crates, boxes and cartons may not be stored behind booth backgrounds.
Do not store anything of value in crates going into storage.
Exhibit Dates/Hours
Note: Exhibit hours have changed as follows:
Sunday & Monday: 4:00 - 7:00 PM will be Happy Hour in the hall --
beer and wine will be served from 5:30 - 7:00 PM. Munch & Mingle
lunch will be served on both days as well!
Sunday, April 1
10:00 AM - 2:00 PM and 4:00 PM - 7:00 PM
Monday, April 2
10:00 AM - 2:00 PM and 4:00 PM - 7:00 PM
Tuesday, April 3
10:00 AM - 2:00 PM
Security tape placed around the exhibits will be removed starting at
9:50 A.M. each morning. Please plan accordingly by staffing your booth
by 9:50 A.M.
As a courtesy to the participants and your fellow exhibitors, it is
requested that you open your exhibit on time each morning and staff it
throughout the day until the scheduled closing hour. Deliveries or removal
of equipment must be made before or after exhibit hours. A pass must
be obtained from Exhibit Management to remove any material or equipment
prior to Tuesday, April 3. Once the exhibit opens Tuesday morning, nothing
may be removed until the exhibit is officially closed at 2:00 PM.
Exhibit Dismantle
Tuesday, April 3
2:00 PM 10:00 PM
Tuesday: Exhibits close early to give exhibitors the opportunity to
participate in the Closing Social!
No packing of equipment, literature, etc., or dismantling of exhibits
will be permitted until the official closing time. Violators will not
be invited to exhibit at future meetings. All exhibits must be packed
by 10:00 PM Tuesday, April 3. IMPORTANT: To avoid any damage to your
equipment, please remain in your exhibit until crates are delivered and
labor is available. Watchmen are appointed; however the Association of
Biomolecular Resource Facilities, FASEB Exhibit Management, the Tampa
Convention Center and Freeman cannot assume any responsibility for loss
of or damage to exhibits, equipment, personal belongings, etc.
General Conduct of Exhibits
The following practices are prohibited:
1.Noisy electrical or other mechanical apparatus interfering with other
exhibitors.
2.Operation of x-ray equipment.
3.Canvassing or distributing any material outside the exhibitor's
own space.
4.Sub-leasing of exhibit space.
5.The use of billboard advertisements and/or the display
of signs outside the exhibit area.
6.Publicizing and/or maintaining any extracurricular activities,
inducements, demonstrations or displays away from the exhibit
area during the exhibit hours.
7.Photographing, video taping, or examining another exhibitor's
equipment without permission.
8.Balloons of any kind.
9.Entry into another exhibitor's booth without permission.
10.Door drops in hotels.
11.Dismantling exhibits and leaving before official exhibit
close at 2:00 PM, Tuesday, April 3.
Exhibitors are requested to staff their exhibits with personnel attired
in a manner consistent with the decorum of the meeting and knowledgeable
in the products and policies of the company. Relevant portions of the
foregoing prohibited practices are applicable to non-exhibitors at all
times. Non-exhibitors may not solicit business from scientific registrants
or companies exhibiting.
The use of open audio systems is discouraged. Requests to use an open
audio system must be approved by the Exhibit Manager and the exhibitor
must agree to discontinue its use if the sound level is deemed to be
objectionable to the registrants or adjacent exhibitors.
Location Relative to Other Exhibits
Exhibitors may use the exhibit form to designate their preference for
location near other companies or their wish not to be adjacent to or
opposite designated companies. These requests will be honored to the
greatest extent possible.
Use of Animals
The use of live animals, photographs and other forms of visual display
of surgery being performed will not be permitted in exhibit booths.
Use of the ABRF Society Name and Logo
The use of the ABRF name and/or logo is not permitted on signs inside
or outside the exhibit area, or on descriptive product literature, EXCEPT
reference may be made to the meeting as the "Association of Biomolecular
Resource Facilities (ABRF) " (with place and dates) on the exhibitor's
advertising.
Distribution of Giveaways
Exhibitors will be permitted to distribute appropriate promotional material
and approved related items from the exhibit booth only. Exhibitors distributing
any material outside the booth (hotel lobby area, etc.) will not be invited
to exhibit at future meetings. In keeping with the educational purpose
of the exhibit program, all such giveaways except literature, must have
prior approval of Exhibit Management and must conform to acceptable and
professional standards.
Give-away form
The Association of Biomolecular Resource Facilities is an international
society dedicated to advancing core and research biotechnology laboratories
through research, communication, and education.
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