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General Information
Exhibit Space Rental Fees
All booths are 10x 10'. Each in-line booth (bounded
by a front aisle only) is US $2,100. Corner booth (bounded
by a front and side aisle) is US $2,200. Exhibitors wishing
to create their own island booths or requesting island space
other than those islands that preexist on the exhibit floor
plan will be charged the full cost of any booths deleted to create such
island.
Rental includes
8' high blue, white & yellow back drapes and a 36" high
side dividers and a standard (7" x 44") identification sign
with company name. The hall is not carpeted. Exhibitors are
required to carpet their booth/display. Aisles will be carpeted in
blue.
A deposit in the amount of US $1,100.00 for each booth requested must
accompany the application for space. The balance due on the
cost of space assigned must be paid on or before January 19, 2007.
Exhibit Space Application
Cancellation or Reduction
Exhibiting firms wishing to cancel space or reduce the size of their
exhibit space are required to notify the Exhibit Management office in
writing. It is the responsibility of the Exhibitor to confirm that the
cancellation has been received by ABRF. Reduction of island space dimensions
after assignments have been confirmed may result in relocation of the
exhibit booth. The date the written notice is received is considered
the official cancellation date. The cancellation fee is a percentage
of the total booth fee (not just the deposit), and it will be processed
at the conclusion of the Meeting. It is assessed as follows:
- If space is cancelled or reduced between December 30 and January
29 , 10% of the total cost of space will be retained.
- If space is cancelled or reduced between January 30 and February
28 , the full deposit will be retained.
- When the cancellation occurs starting March 1 to the opening of
the meeting, the company will be responsible for paying the full cost
of the booth space.
Booth Relocation Policy
Every effort will be made not to relocate an exhibitors booth. However,
should relocation be deemed necessary, the exhibitor will
be notified and offered the opportunity to relocate the exhibit
or cancel with no further penalty.
Booth Sharing
The sharing of booth space is prohibited except:
- between division of the same company
- between companies co-marketing a product
Only the company name that appears on the application will be listed
in the Meeting Program. In the case of co-marketing companies, only the
name of the company that appears on the application will be listed in
the Meeting Program and only the co-marketed product can be exhibited
in that booth space.
Accessibility for Persons with Disabilities
The representatives of each exhibiting company will be responsible for
making their exhibits accessible to persons with disabilities as required
by the Americans with Disabilities Act (ADA). It is understood that ABRF
will be held harmless by the exhibiting company for the failure of its
representatives to comply with the requirements as stated in the Americans
with Disabilities Act. ABRF will make all reasonable efforts to accommodate
persons with disabilities at the meeting. Please call 301 634-7010 at
least ten (10) days prior to the meeting dates. This is in compliance
with the Americans with Disabilities Act of 1990.
Exhibitor Badges
- All exhibitors must register for badges. Exhibitors are granted
access to the exhibit floor during Set-up/Tear-down as
well as one hour before the exhibits open and one hour
after the exhibits close on exhibit dates. Exhibitor badges
are STRICTLY for exhibit personnel working in your companys
booth. For security purposes, these
badges are NOT to be used for friends, clients, etc. Exhibitor
badges do not permit entry to scientific sessions.
- Each representative of an exhibiting company must always wear the
official badge while in the exhibit area. It is the responsibility
of the authorized individual signing the application for
space to inform all company personnel of the rules and regulations
for exhibiting.
- Exhibitors will receive 6 badges per 10x10 booth. Additional
badges may be purchased for $20. per badge. Lost, misplaced
badges may be purchased on-site for $10. per badge. You
can register on-line, by fax or mail.Click here for on-line
exhibitor badge registration. Deadline for advance registration
is March 2, 2007 .
- Exhibitor badges may be made out only in the name of the company
shown on the application for space. Exhibitor badges will
not permit attendance to scientific sessions.
- Exhibitor registration terminals will be open during the installation
of exhibits on Friday, March 30 and Saturday, March 31
from 8:00 AM - 4:30 PM.
Online Exhibitor Personnel Registration
Exhibitor Personnel
Registration Form (fax only)
Guest of Exhibitors
Every effort will be made to assure that only properly identified and
authorized registrants enter the exhibit area. Badges will
be made available to a limited number of exhibitor guests,
defined as individuals you wish to invite to view your display
who would not otherwise be registering for the meeting. The Guest of
Exhibitor badge will permit entry only to the exhibit area from Sunday,
April 1 through Tuesday, April 3 . Guest badges will not permit attendance
at scientific sessions.
Guest badges will not be processed in advance. You may register Guests
on-site starting Friday, March 30 and on Saturday, March
31 from 8:00 AM - 4:30 PM . The Exhibitor Registration Help
Desk will be open thereafter during the same hours as the
exhibit dates. These
badges will be available for pickup by guests starting on
Sunday, April 1.
It is the responsibility of the exhibiting company to inform all guests
of the rules and regulations for exhibiting, particularly the rules regarding
General Conduct of Exhibits.
Social Functions - Hospitality Suites
Industry sponsored dinner, receptions, entertainment activities and/or
meetings may not be scheduled in direct conflict with scientific sessions.
Social functions are not permitted during lunch breaks while exhibits
are open.
Marketing / Sponsorship Opportunities and Advertising
Web Link
Your company will be listed on the ABRF 2007 Meeting homepage. For
only $175, you can incorporate your homepage address on the
ABRF 2007 Floor plan and current exhibiting companies.
Just supply us with your companys official address (URL) on
the exhibit space application and well do the rest!
Exhibit Space Application
Exhibitor Presentations
As part of the meeting program, exhibitors will have an opportunity
to host an Exhibitor Presentation. Presentations will be
scheduled before and after scientific sessions. Space for
exhibitor presentations may be obtained for a one hour slot
at a cost of $1,000 (includes a/v). Requests
are subject to approval by the ABRF Program Chairs. Requests
will be considered on a first-come, first-serve basis.
Presentations will not be permitted during the lunch breaks. Munch and
Mingle lunches will be served in the exhibit hall on Sunday and Monday.
Please note that space is limited! The deadline to have an Exhibitor
Presentation listed in the Meeting Program is December 22,
2006.
Apply for an Exhibitor Presentation
Mail List Purchase Order Form
Security
Security will be provided for perimeter access control beginning on
Friday, March30. Booth security and the protection of special
valuable items may require additional security at the exhibitor's
own expense. Forms for booth security personnel will be available
in the exhibitor service kit. Deliveries or removal of equipment
must be made before or after exhibit hours. Once the exhibits
open, a pass must be obtained from Exhibit Management or
the security supervisor to remove any material or equipment prior to
the close of exhibits at 2:00 PM on Tuesday, April 3 . After the exhibit
opens Tuesday morning, nothing may be removed until the exhibit is officially
closed at 2:00 PM, at which time no pass will be required.
Programs
Copies of the Program will be available at the Exhibitor Help Desk starting
at Friday, March 30
-Secure Connection
The Association of Biomolecular Resource Facilities is an international
society dedicated to advancing core and research biotechnology laboratories
through research, communication, and education.
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